Connected transport has arrived.

Transport software
made for the journeys that matter most

Everything your service needs, in one place. Automated bookings, live GPS tracking, compliance and in-depth live reporting, all working together.

Talk to Us See what it does

One journey, end to end

Booked once. Everything else follows.

Five stages, one record. Complete compliance, completely paperless.

A passenger, referrer or coordinator raises it once, online or by phone. No paper form, no re-entry.

Road XS optimises the route and allocates a driver, checking every compliance rule before it does.

The driver runs it from their phone while you watch live position, speed and heading in follow mode.

The finished journey becomes a charge, a driver fee and an invoice — with nothing keyed in twice.

Every journey feeds live reporting, so the figures funders and councils ask for are already there.

Live · Booked

Passenger portal

Margaret booked her own journey

Tuesday 08:15 · Shottery to Warwick Hospital · wheelchair access flagged

No phone call Eligibility checked

Online

Self-serve

In the app

iOS & Android

By phone

Coordinator

Live · Planned

Optimised 34 journeys · 6 vehicles · 3.4 hours saved today

08:15

Margaret Ellis · wheelchair

Grouped with the 08:40 hospital run

Allocated AR

08:40

Bilton Grange · 6 pupils, SEND

Named escort attached automatically

Allocated JM

09:05

Alan Whitcombe · dialysis

Same driver as last week, as required

Repeat BT

Anne’s DBS expires in 14 days

Flagged before she was put on a run sheet.

Live · Tracked

///gentle.slate.harbour 4 min away

Follow mode KX19 ATF · 34 mph · NE

Arriving Warwick Hospital in 4 min

Margaret has been texted automatically · ///gentle.slate.harbour

Live · Invoiced

Invoice INV-2481

Auto-generated

£1,284.60

168 completed journeys · May · Warwickshire CC

Car scheme journeys · 112£742.10

DRT zone journeys · 41£398.50

Driver fees

£412

Re-keyed

None

Live · Reported

1,284 +12%

journeys completed this quarter

Funder report ready

Journeys, mileage, demographics and unmet demand, exported in one click.

Who it’s for

Integrated transport services.
One platform.

Central and local government contracts, commercial transport operations and community transport schemes all answer to different funders, rules and reporting. Underneath, they run on the same moving parts. Road XS handles all three on one system, with one login.

Volunteer matched #234271 Margaret → Warwick Hospital Kate accepted in 4 minutes Mileage£9.40 Grant codeCT-24

Community transport volunteer coordinator

Community Transport and Charity Groups

Keeping your community moving for volunteer-led and grant-funded community transport services.

Learn More →

Service reporting Q2 Every contract, one report Home to school £24.2k 3,412 journeys · £7.10 each Patient transport £18.3k 1,908 journeys · £9.60 each Sent to funder 96.4%

Central and Local Government

Co-ordinated transport across every service you commission, from DRT, NHS, SEND, home-to-school and more.

Learn More →

Secure transfer Locked Shift 14:00 cleared to depart DBS & licence checks12 of 12 Vehicle walkaroundPassed Escorts assignedTwo Picked up 14:06 · Gate 4 GPS stamped · 28 mph NE · ETA 14:41

Commercial and Secure Operations

Daily shuttles, site transfers, patient transport contracts and secure, safeguarded movements, at commercial scale.

Learn More →

New Guide

Paper Run Sheets & Data Compliance

The UK GDPR risks hiding in paper run sheets, and how to keep your scheme compliant.

Download for Free

The platform

Three things it does better than anyone.

Automate the day, know exactly where everyone is, and stop chasing invoices and renewals. One platform instead of four.

Get in touch Explore all features

Auto · Optimised

Route engine

Rebuilt in 0.4 seconds

A late cancellation came in at 09:12. The day re-planned itself before the coordinator looked up.

Dead miles −31%

Vehicles needed 6 of 9

Reallocated 2 journeys

GPS · Live

Live tracking

///lends.cost.baked

Kate is two minutes from the door. The exact one, not the street.

Speed 28 mph

Heading North-east

Last ping 4s ago

Live · Compliant

This month

1,284 journeys, nothing chased

Invoices raised automatically, renewals flagged early, every record audited.

Invoiced £14,206

Outstanding £0.00

Renewals due 3 flagged

Explore Road XS

Everything else, one step away.

Proof from the field, the full feature set, and the story behind it all.

DRT pilot, 2024 to 202614,148passenger journeys, six days a week764operating days3,281stops mapped

DRT case studyDepartment for Transport

Travel Derbyshire on Demand

The hardest brief in the programme.

Two vehicles. A 230 square mile rural zone. Two and a half years without a break. Travel Derbyshire on Demand covered more ground per vehicle than any of the Department for Transport’s eighteen rural pilots. See how it measured up.

115

square miles per vehicle, against a programme average of 34

12.3%

of passengers carried a wheelchair, reported as standard

107

towns and villages served across the zone

1 day

to change operator, with Road XS keeping every passenger, booking and stop in place

Read the case study →

The platform850+Live GPS tracking28 mph NE, follow modeRoute optimisationDead miles down 31%Automated invoicingNothing re-keyed

Explore every feature

Planning, live tracking, finance, compliance and reporting, grouped so you can go straight to what matters to your service.

Explore features →

Built onAll systems operational Amazon Web Services

Two-factorEncryptedHourly backupsUK GDPR

Secure by design

Encrypted throughout, backed up hourly with a full audit trail, on infrastructure you already trust.

How we protect data →

Why Road XS exists

It started with a phone call. The story of one family, one diagnosis, and the volunteer run transport that made the difference.

Read the story →

Customer stories

Real operators.
Real results.

The people who run the journeys are volunteers, coordinators and drivers. Road XS is built so they never need to become software specialists.

The job is so much easier and we’ve got two new coordinators!
“Before Road XS we ran our system using spreadsheets and email. Our volunteer coordinators found this stressful and time-consuming, and we had difficulty retaining and recruiting coordinators. Road XS has removed that problem. It’s reduced the stress and saved us time. The job is so much easier and we’ve got two new coordinators!”
Clive HowarthChew Valley Community Transport

Off spreadsheets and email2new volunteer coordinatorsrecruited after moving off spreadsheets, having struggled to recruit and keep them before.

Intuitive from day one
New staff picked it up straight away

“Road XS is so easy to use that our new staff member picked it up quickly and said it was very intuitive. You can choose which parts you want to automate or control yourself, allowing us to save time and provide a very friendly and personable service. The team respond swiftly and effectively. I highly recommend it!”

Pritpal Dosanjh-PaulBridges Community Car Scheme, Monmouthshire

Rural service, working anywhere
Reports shaped around how we actually work

“Road XS has given us the flexibility and much-needed ease of use to continue providing a very busy community car scheme to a very isolated and rural community. The flexibility of the software and support team has helped us shape the reports we require and add new features, and we’re now able to log in from anywhere and work securely. Highly recommended!”

Rachel DixonVolunteer Action

From the library

Fresh thinking for the people who run the journeys.

Browse all articles

Transport software
made for the journeys that matter most

Booked once. Everything else follows.