Benefits of Transport Software in the Cloud

Road XS is a cloud based transport software which you operate securely in the cloud.  Simply put, this means operating via the Internet.  In the past, software would be installed on site and on individual computers one at a time in your office or home.  Cloud Computing enables you to run applications more efficiently from one central server (which is actually several when you include business continuity servers). 

What this does for your transport services is centralise all the data and only allow access for authorised individuals in a secure environment.  Despite some of the horror stories, cloud computing is a safe but must adhere to strict security procedures and features.  For example, we can set Road XS up so that it can only be accessed from your office and if anyone then walks outside of it they will see an out of office message.  This gets aroun 9-5 controls too!  We can also ensure that two-factor authentication is also enabled.  This is just one of a number of security features which are included in Road XS and which evolve all the time which means security is always evolving and getting tighter.

Many organisations are now moving to the cloud in droves and the reason for this is due to increased efficiency, time saving reasons and the speed in which standard operating procedures benefits from more than one location.  You get to control much easier how your staff work.  If you’re still operating from a paper-based solution or are not happy with your current provisions either because they don’t do what you need or they’re too clunky, then why not take Road XS for a test drive?  (click here).  Road XS also assists your in meeting your GDPR compliance requirements.

Road XS is your perfect partner to take you into the clouds and enable you to run your transport services efficiently.

Here’s 10 ways Road XS Cloud Software will help you:

1. Huge Cost Savings

With Road XS there is no up-front setup fee, it’s just 25p per passenger on the pay as you go model.  This means you’re getting access to specialised communtiy transport software (built from the ground up for community transport services) that would usually cost over £60,000 for you to develop in house or off-the shelf for just 25p a passenger.  It doesn’t matter how many journeys you do a month, Road XS is still just 25p a passenger.

2. Disaster Recovery

Unlike when you operate from paper, you may have a volunteer who made a note and then lost the piece of paper.  With Road XS everything is available in the software.  Also, we perform daily backups (sometimes more) so that you can always revert back if any errors occur.

3. Automatic Software Updates

With Road XS you receive automatic software updates via our Cloud Refresh programme.  This means you don’t need to install anything on your computers to see the latest version.  It is all done for you seamlessly.  We also include an online, interactive support portal which you can refer to at any time.

4. No Hardware Fees

Unless you have a specific request to have your own server, Road XS comes fully equipped with all the hardware required to power your services.  This means you don’t need to invest in new hardware nor technicians to maintain it – it’s all done for you.

5. Work More as a Team

With Road XS you can bring your community transport team together.  Everyone can work in sync on journeys and can communicate better using the Journey ID and intelligent search bar.  Something on paper which took forever to find can now be found in an instant.  You can also see a real-time departure board!  If you have one member of staff in one office you can still look at the same data no matter where you are (unless you lock Road XS down to just your office).

6. The Ability to Grow Your Services

Road XS offers you the chance to grow your community transport services.  Because the software enables you to handle more (thanks to the point and click workflows), you can spend more time enhancing your transport services and promoting them than wasting time looking for bits of paper.  Once you sit behind the computer you’re ready for action.

7. Work From Anywhere

Unless you lock the software down to an office, you can literally work from anywhere.  With the advent of 4G and forthcoming 5G networks you don’t even need to be in a standard building to operate from.

8. Security

Unlike paper based systems where anyone can pick a piece of paper up, Road XS can be configured to allow access to data that only authorised personnel can access.  This means that if you don’t have the access rights, you can’t see the information that a manager can for example.  This hugely assists you with your data security and data protection obligations.

9. Be The Best You Can Be

If you don’t have lots of funding for shiny computers and software it doesn’t matter.  Road XS levels the playing field and means no matter what size you are, you can operate on the same level with anyone.  It’s all the same no matter what size your operation is.

10. Real-Time Data Access

With cloud software everything happens in real-time. This means you don’t have to manually produce those monthly reports anymore.  A simple click of the button and it’s there ready and waiting.  Road XS does all the hard work so you don’t have to.  This keeps everyone happy!

If you’re not sure about cloud computing or have any questions, please don’t hesitate to contact us and we will be happy to advise you or answer any questions you might have.  We can also show you how it all works via our online test drive.

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