Community Transport
Software

Keeping your community moving.

Spend less time on admin and more time getting people where they need to be, with your whole service running securely from one simple platform, whilst also supporting your GDPR and wider compliance obligations too.

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User FriendlyCommunity Transport Software

From dial-a-ride to day centre runs, volunteer car schemes to group outings, Road XS brings the journeys your charity runs together in one place.

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community transport medical appointments

Medical Appointments

Getting people to hospital, clinic and GP appointments on time and home again. Return journeys, accessibility needs and pickup precision all handled, so no one misses an appointment or waits in the cold for a lift.
community transport dial a ride and drt

Dial a Ride and DRT

Flexible, book-on-demand services. Dynamic allocation and live tracking that's straightforward for volunteer drivers to use on the day, captured to a clear record.
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Volunteer Car Schemes

Mileage, expenses and driver records handled cleanly — so reimbursing volunteers and keeping their checks current stops being a monthly headache.
community transport group travel

Group Travel

Group travel journeys planned in minutes, with accessibility and passenger needs surfaced for every trip, so drivers arrive prepared.
community transport school transport

School Transport

Home-to-school and SEND journeys run with care. Consistent drivers, accessibility and passenger needs surfaced on every run, and driver checks enforced before allocation so safeguarding is evidenced, not assumed.

Live Operations

Run your transport from one place without paper or spreadsheets

From the first booking to the completed journey, Road XS holds your whole operation in one system. Bookings, allocation and journey tracking live together, so coordinators and volunteers work from the same live picture instead of juggling paper diaries and spreadsheets. This also ensures you meet your legal GDPR requirements.

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  • Streamlined bookings
  • Live updates
  • Secure portals
  • Real-time journey tracking
  • Secure cloud software
  • Complete transparency
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Safety and Safeguarding

Real-time tracking that keeps people safe and protected

Follow journeys as they happen, with live pickup and drop-off confirmations the moment they're made, so you always know where people are and that they arrived safely. Safeguarding flags, DBS and vehicle report status are surfaced before a driver is allocated, and every journey leaves a clear record behind it.

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  • Pinpoint locations
  • Live passenger updates
  • Mobility requirements
  • Real-time tracking
  • Safeguarding flags
  • h
    Journey auditing

Reporting and Finance

Reporting and invoicing that prove your value

Capture journeys, mileage and outcomes as you go, so the numbers your funders and trustees ask for, including social value, are a few clicks away. Passenger and driver fees turn into invoices without re-keying, giving you complete financial transparency alongside it.

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  • Mileage estimates
  • Fees per journey
  • Automated invoices
  • Detailed reports
  • Arrival estimates
  • Custom fees
  • Real-time data
  • CSV export
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850+Features

Road XS brings together more than 850 powerful features designed to simplify transport operations, improve visibility and keep every part of your service connected.

Explore some of our features below.

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Live GPS and Real-Time Journey Tracking

Follow your drivers as journeys happen with follow mode, plus live pickup and drop-off updates the moment they're confirmed.
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Dedicated Admin, Driver and Passenger Portals

One shared, live picture across three role-based portals, so co-ordinators, drivers and passengers all see the same journey as it happens.
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Mobile driver and passenger apps

Drivers run their whole day from their phone or tablet and passengers can book and track their journeys and arrival in real time from theirs.
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Offline Driver App Functionality

Coming Soon

Keep working through signal black spots with live run sheets and confirmations syncing automatically the moment connection returns.

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What3Words Integration for Pinpoint Accuracy

Pinpoint any pickup or drop-off to a three-metre square, so drivers find the right door even without a street address or even directions.
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Smart Route Optimisation

Build efficient multi-stop journeys automatically, cutting dead miles and keeping every vehicle capacity as fully utilised and as safely as possible.
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Automated journey planning and run sheets

Plan the day's journeys, breaks and allocations into clear driver run sheets that update as things change on the day and as it happens.
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Demand Responsive Transport (DRT) Technology

Run flexible, bookable services that flex routes around real passenger demand and your protocols, instead of rigid fixed poorly used timetable services.
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Driver and Vehicle Compliance

Automatic alerts for DBS, MOT, insurance and licence expiry, so nothing important ever lapses unnoticed.
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Accessibility and Passenger Notes

Flag wheelchair access, medical needs and journey notes up front, so drivers arrive prepared for every passenger.
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Fleet and Vehicle Management

Assign and confirm vehicles each shift, and keep a clear view of fleet readiness across your whole operation.
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Invoicing and Finance

Capture passenger and driver fees per journey and turn completed trips into invoices without re-keying a thing providing complete transparency.
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Reporting and Dashboards

See journeys, mileage, busiest days and outstanding fees at a glance, with the key detail and data funders and commissioners ask for underneath.
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In-App Messaging

Keep coordinators, drivers and passengers connected in one place, without swapping personal phone numbers and risking compliance issues.
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Compliance and Security

Built around GDPR with role-based access and secure data handling, so personal and sensitive information stays protected.
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Hourly and Daily Backups

Your operate mission critical services meaning your data is backed up every hour as well as daily providing peace of mind.
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Built from the Cloud Up

Road XS is a complete cloud based transport software meaning you have nothing to install and can work securely from anywhere.
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Road XS Themes

A warm, human interface that shifts gently through the seasons, keeping the platform modern and comforting each day.
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Vehicle Checks and Damage Reports

Capture daily vehicle walkaround checks and snap photos of any damage on the spot with GPS report based tracking.