Features

Built for the road ahead

Road XS comes pre-installed with hundreds of innovative features which you can use to save time, grow your services and ensure you remain compliant with the latest data protection legislation.

Complete Journey Tracking

Don’t miss a thing with complete tracking

Track every journey with ease, complete with real-time visual mapping. Each route is optimised saving passenger costs and fuel.  Journey routes automatically update when passengers are added or removed in real-time.

Pinpoint Locations

Get accurate location data even in rural areas

Pinpoint your passengers, drivers and destinations with our pinpoint location technology. You can even pinpoint pickup spots so your drivers have all the information they require in an instant, ensuring accurate journey estimates and times.

Pinpoint Locations

Get accurate location data even in rural areas

Pinpoint your passengers, drivers and destinations with our pinpoint location technology. You can even pinpoint pickup spots so your drivers have all the information they require in an instant, ensuring accurate journey estimates and times.

Route Optimisation

Watch your journeys come to life

Watch your journeys come to life with the instant route planner. Adding and removing passengers along with waypoints has never been easier ensuring your passengers get to where they need to be on time and safely.

Nearest Available Driver Lookup

Save your passengers money

Find the nearest available driver in an instant for any passenger journey. This ensures your passengers pay less and that only drivers with the right vehicles, mobility support and accurate records show up as an option for a journey.

Nearest Available Driver Lookup

Save your passengers money

Find the nearest available driver in an instant for any passenger journey. This ensures your passengers pay less and that only drivers with the right vehicles, mobility support and accurate records show up as an option for a journey.

Service Areas

Gain full transparency and control

Break down your journeys into service areas so you can gain full control over who has access to which transport services.  Use service areas to grow your organisation and services.

Real-Time Reporting

Collect actionable statistics

Road XS collects data in real-time. This assists you at meetings, improves communication and transparency with funders, enhances decisions and can even highlight bottlenecks in your transport services.

Real-Time Reporting

Collect actionable statistics

Road XS collects data in real-time. This assists you at meetings, improves communication and transparency with funders, enhances decisions and can even highlight bottlenecks in your transport services.

Automated Invoicing

Send invoices with full transparency

Save time manually generating invoices to drivers, passengers and contracts. Road XS can automate the collection of admin fees and mileage for you and includes the option for online payments.

Driver Portal

Reduce your workload

The driver portal works across desktop, mobile and tablet devices and even includes GPS tracking. Enable your drivers to allocate themselves to nearby journeys, maintain their records, availability and more, all at their convenience 24/7.

Driver Portal

Reduce your workload

The driver portal works across desktop, mobile and tablet devices and even includes GPS tracking. Enable your drivers to allocate themselves to nearby journeys, maintain their records, availability and more, all at their convenience 24/7.

Driver Messaging

Communicate securely

Make sure any conversations you have regarding journeys are kept secure and not communicated insecurely via e-mail. You can also send broadcast notifications to all, or a selection of drivers.

Driver Busyness

Allocate journeys fairly

Gain insight into how busy a driver is on a particular day when allocating a driver to a journey. This makes sure that not all the drivers are being allocated to journeys leaving other drivers left in the cold. Make sure everyone’s involved.

Driver Busyness

Allocate journeys fairly

Gain insight into how busy a driver is on a particular day when allocating a driver to a journey. This makes sure that not all the drivers are being allocated to journeys leaving other drivers left in the cold. Make sure everyone’s involved.

Driver Do Not Disturb Mode

Communicate at the right time with drivers

Don’t waste time calling unavailable drivers or drivers who are on holiday. With do not disturb mode you know which drivers have chosen not to be disturbed whilst they’re away.

Passenger Portal

Take bookings even when you’re shut

Road XS comes with a passenger portal enabling your passengers to book themselves onto journeys via our friendly chat bot technology. This means they don’t have to call the office to book journeys and means you can operate a 24/7 service whilst reducing your admin work.

Passenger Portal

Take bookings even when you’re shut

Road XS comes with a passenger portal enabling your passengers to book themselves onto journeys via our friendly chat bot technology. This means they don’t have to call the office to book journeys and means you can operate a 24/7 service whilst reducing your admin work.

Maintain Detailed Profiles

Keep your records up to date

Retain accurate records and maintain your GDPR compliance with reminders and key data at your fingertips. This ensures your team has all the information to hand when dealing with any situation at any time of day.

Integrate Your Services

Get complete control and take action

Even if you operate more than one transport service you can see in an instant how your services are operating and performing. Take immediate action on the tasks that are the most important to you at any moment.

Integrate Your Services

Get complete control and take action

Even if you operate more than one transport service you can see in an instant how your services are operating and performing. Take immediate action on the tasks that are the most important to you at any moment.

More Features

Select a feature below to find out more:

Cross Border Drivers

Road XS removes the barriers for drivers.  If you have a driver situated just over the border and closer to a passenger than a driver who sits within the border, then Road XS still enables you to report on the journey based on the passenger location.

This means you can utilise your resources in an efficient manner and not waste passenger money and cause unnecessary mileage and, still maintain accurate reporting for transparency surrounding grants and funding.

Save Time

Road XS comes pre-installed with a number of time saving facilities, namely the click and go interactive interface which saves you having to type out all the passenger and driver details when booking journeys – simply click and go!

Postcode Lookup

With any address in Road XS you can perform a postcode lookup. Simply enter the postcode and select the address. This saves lots of time entering addresses and lookup points. You can also perform a complete address lookup too.

Admin Notes

Keep everyone informed on your transport team of what is going on.  You can add notes per journey, passenger and driver which are only viewable by admin staff.

Environmentally Friendly

Users of Road XS ensure their transport services are environmentally friendly.  In February 2018, Road XS achieved the Green Mark certification.  Road XS achieved the certification as it reduces the carbon foot-print of transport providers by:

1) Finding the closest available driver to a passenger, thus reducing mileage and carbon emissions

2) Optimising minibus and dial-a-ride journeys and reducing their carbon footprint on the planet

3) Reducing the fuel consumption of vehicles and optimising fleet selection for particular journeys

4) Operating via environmentally friendly cloud servers reducing the need for energy consuming in-house servers and unnecessary computing power

5) Reducing on-site support mileage via our remotely operated Cloud Refresh updates programme

Mobility Requirements

Qiuckly add notes on a passengers mobility to ensure the right vehicles arrive to cater for their needs.  Only the correct vehicles and driver will then show as suggestions for that journey.

Frequently Used Locations

Save time by selecting frequently used locations for destinations and waypoints.  Simply add the location to your locations and it will be quickly searchable so you don’t have to keep manually typing out the address or performing a postcode lookup.

GDPR Compliance

Road XS ensures you maintain your records securely and for time relevant purposes.  It also ensures you keep your records up to date with reminders, notifications and consent procedures built-in.

Approved Mileage Allowance

Road XS will show you how many miles your volunteer drivers have completed for you to comply with HMRC’s Approved Mileage Allowance Payments (AMAP).  This is important because it affects the mileage charge of your drivers.

Up to 10,000 miles your drivers can claim 45p per mile, but once they go over this they can only claim 25p.  You can find out more here on mileage, fuel rates and allowances.

Within Road XS you can see the total completed mileage by any driver.  It also includes a running tally counting down to 10,000 miles and the 45p claim allowance.  Once the driver has reached this total, the software automatically calculates each journey thereafter for that driver to 25p a mile – ensuring you meet HMRC compliance.

Software and Data Security

Not only does Road XS support you in your GDPR compliance, but it also comes installed with a number of security features and exceeds industry security standards.

This includes two factor authentication, data encrpytion and firewalls built into the software along with secure access protocols.

Cancellation Management

Passengers and drivers cancel journeys – it happens and is all part of the service.  Road XS comes ready equipped for such eventualities and enables you to document why journeys are cancelled and generates a report highlighting the reasons why and when they were cancelled.  This is extremely useful for forward planning during the winter months.

Driver Availability

Driver’s availability is easy to manage either via the admin portal or the driver’s portal.  They can keep you informed easily and save you the time of chasing drivers who are away on holiday.

Road XS will only suggest drivers who are available, local, have an active driver’s license and are not already booked out on another journey.

Save Passenger Costs

Thanks to Road XS Smart Route technology, each journey finds the closest driver, ensuring your passengers pay less and at the same time, keeps your transport services environmentally friendly.

Maximum Travel Distances

Drivers can choose how far they wish to travel to support your transport services.  If a journey booked exceeds the maximum distance that a driver is willing to travel, then they will simply not show up as a suggested driver for the journey.

Secure Remote Working

Your data resides on our secure cloud server.  This means that if you move offices or manage services over a large geographical area, Road XS will operate no matter where you are with an Internet or 3G/4G connection.  Once you are logged in, everything is at your fingertips as if you’ve never moved.

End User Confidence

Give your users confidence by setting them up with appropriate roles in line with their computing ability.

For example, if they are scared of making a mistake, then ensure they can’t edit any data and let them just manage the phone lines booking the journeys with the click and go features.  If they’re comfortable, let them control your transport services with pre-defined workflows and pre-defined processes so they can’t go wrong.  Road XS caters for all, no matter what their skill level is.

Block Sensitive Journeys

Sometimes for whatever reason a driver or a passenger might not get on or just not want to travel with a particular person.  Road XS enables you to ‘block’ the passenger or driver respectively via the profile page so they won’t show up as a suggested driver.

This keeps everyone happy and saves the awkward conversations.  Neither driver or passenger will know if they have been blocked.

Complete Support

Road XS comes fully loaded with a support portal which as always adopting based upon community feedback.  The portal enables you to get direct access to support articles and of course, we are also at the end of a phone.

Our Cloud Refresh update service keeps you secure and patched along with access to any of the latest new features without you needing to install any third party software.

Innovation with Drive

Our software has never just been about developing software. It’s always been about you, the transport providers and working with you at finding better ways to help you deliver smarter, more accurate and cost saving services. Each update released on Road XS is about giving you the best platform to grow, sustain and enjoy delivering your transport services.

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