Hundreds of features
and only one platform to learn
Road XS brings everything you need to run a safe, efficient transport service into one integrated system. Six families of features, all sharing the same data, so nothing is ever entered twice.
Six families of features
Everything grouped the way you actually work
Open any row to see that part of the software in action. Every family runs on the same data, so nothing needs re-entering between them.
Portals
Admin, driver and passenger portals
Your transport team, drivers and passengers each get their own secure portal. Coordinators oversee the day in real time, drivers navigate and confirm pickups on the move, and passengers book and track their own journeys. Far fewer phone calls, and everyone sees the same picture.
Today's board
38 journeys, all allocated
Changes land on the board the moment they happen, not at the end of the day.
Driver app
The whole day, in a pocket
Turn-by-turn navigation, with pickups and drop-offs confirmed as they happen.
Passenger portal
Book once, then track it
Self-serve booking with live arrival times, so the office phone stays quiet.
Intelligent optimisation
Automated scheduling, routing and allocation
Road XS finds the nearest suitable driver or vehicle, optimises the route and reallocates work in real time as the fleet moves. When plans change at the last minute, the DRT engine keeps things running without anyone reaching for a calculator.
Route engine
Rebuilt in 0.4 seconds
A cancellation came in at 09:12. The day re-planned itself before the coordinator looked up.
Allocation
The nearest suitable driver
Fourteen rules checked before the offer goes out, including accessibility and DBS validity.
DRT
Routes that follow demand
Requests absorbed into existing journeys wherever the detour stays within your protocols.
Pinpoint accuracy
Precise pickup and drop-off locations
Always know where your vehicles, drivers and passengers are. what3words pins the right doorway to a three-metre square, live GPS reports position, direction and speed, and pickup times record themselves. If signal drops, everything syncs the moment the driver is back online.
Live tracking
///lends.cost.baked
Kate is two minutes from the door. The exact one, not the street.
Follow mode
Where every vehicle actually is
Position, direction and speed as journeys happen, with last-known location if signal drops.
Offline
Signal black spots handled
The driver carries on. Confirmations queue locally and upload the moment a connection returns.
Finance
Invoicing and payments that look after themselves
Completed journeys become accurate invoices for passengers, drivers and contracts. Road XS calculates mileage and admin fees, takes online payments and lets drivers claim extra mileage for detours or road closures. Fees can be set per passenger where their circumstances need it.
This month
1,284 journeys, nothing chased
Invoices raised as journeys completed, with every fee already attached.
Fees
Priced per passenger, per contract
Rates follow the contract, and drivers claim detour mileage without a paper form.
Payments
Paid without the paperwork
Card payments, custom payment types and driver claims all in one place.
Insights
Reporting, records and GDPR compliance
See what is happening across your services in real time, with the figures funders and councils ask for always to hand. Driver records stay current, expiring MOTs, insurance and DBS checks are flagged early, and everything is held in a portal-first system aligned with ICO guidance.
Funder report
Ready before they ask
Journeys, mileage, demographics and unmet demand, exported in one click.
Compliance
Nothing lapses unnoticed
Alerts raised weeks ahead, with DVLA checks kept alongside the driver record.
Records
Portal-first, ICO aligned
No spreadsheets of personal data, and a complete audit trail for safeguarding reviews.
Platform and security
Enterprise-grade, made for the modern cloud
Road XS is built for the cloud, with nothing to install, no vulnerable on-site servers and updates delivered continuously. Unlimited users and vehicles let you scale with confidence, while 2FA, SSO, hourly backups, independent penetration testing, white labelling and API access meet what procurement teams expect.
Road XS Cloud
Nothing to install, ever
No on-site servers, unlimited users and vehicles, updates delivered continuously.
Access
2FA, SSO and role-based users
Drivers, coordinators and finance each see only what their role permits.
Assurance
Built for procurement
The evidence a tender asks for, without a scramble to assemble it.
Every part of the operation, connected
Planning · On the road · Passengers · Finance · Compliance · Platform.
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