Hundreds of Features,
Road XS brings everything you need to run a safe, efficient transport service in one single integrated system.
Portals
Admin, driver
and passenger portals
Your transport team, drivers and passengers each have their own secure, dedicated portal. Your team can oversee operations in real time, drivers can navigate routes, manage journeys and handle pickups on the go, while passengers can easily book and track their journeys. This reduces time-consuming phone calls and keeps everyone connected and moving.
- Secure dedicated portals
- Integrated navigation
- Android and iOS apps
- Real-time bookings
- Updates via the cloud
Intelligent Optimisation
Automated scheduling,
route optimisation and allocation
Watch every journey come to life. Road XS instantly identifies the nearest suitable driver or vehicle, optimises routes and reallocates work in real time as your fleet moves. Even when plans change at the last minute, our intelligent DRT technology keeps operations running smoothly without any manual calculations required.
- Smart route technology
- Real world estimates
- Intelligent algorithms
- DRT technology
Pinpoint Accuracy
Precise pickup
and dropoff locations
Always know where your vehicles, drivers and passengers are. what3words provides pinpoint accuracy, while live GPS shows current and last-known locations, direction and speed. Pickup and drop-off times are captured automatically, improving safety and reporting accuracy. If signal is lost, GPS history and journey times sync once the driver is back online.
- What3Words
- Live GPS tracking
- Offline capability
- Google Maps
- Journey auditing
Finance
Invoicing and payments
Turn completed journeys into accurate invoices automatically for passengers, drivers and contracts. Road XS calculates mileage and admin fees, supports online payments and lets drivers claim additional mileage for detours or road closures, reducing admin, speeding up billing and ensuring nothing is missed. Fees can be assigned to individual passengers to meet their individual needs.
- Calculated journey fees
- Online payments
- Custom payment types
- Automated invoicing
- API integrations (coming soon)
Insights
Reporting and GDPR compliance
See what’s happening across your services in real time, with the figures funders and commissioners need always at hand. Road XS keeps driver records up to date, flags expiring MOTs, insurance and DBS checks, and stores everything securely in a portal-first system aligned with ICO guidance.
- Real time reports
- Renewal reminders
- Go paperless
- GDPR compliance
- Records management
- DVLA integration
Platform and Security
Enterprise-grade,
made for the modern cloud
Road XS is built for the cloud, with nothing to install, no vulnerable on-site servers and automatic updates delivered continuously. Unlimited users and vehicles allow you to scale with confidence, while two-factor authentication, SSO, hourly backups, independent penetration testing, white labelling and API access meet the expectations of modern procurement teams.
- 2FA and SSO
- System logs and auditing
- Roles based users
- White labelling
- Hourly backups
- Access controls
- Secure cloud infrastructure
Features
Road XS brings together more than 850 powerful features designed to simplify transport operations, improve visibility and keep every part of your service connected.
Explore some of our features below.
Related Articles
Read through our articles related to the Road XS product, ethos and features.
The Unix Epoch Explained: The 1970 Date Mystery
What Can Transport Learn from Pirates?
Route Optimisation: How Community Transport Can Cut Costs and Miles
How Kaizen Shapes Road XS One Small Change at a Time
How User Friendly Transport Software Benefits Your Brain
Understanding Two Factor Authentication: A Comprehensive Guide
Replacing Legacy Transport Software: A Day With Road XS
2026: A Big Year for Road XS and for the Future of Transport
Transport Routing Software that Pinpoints Locations
