Why Road XS is Better Than Using a Spreadsheet

Feb 19, 2022 | Product

While spreadsheet software like Microsoft Excel is widely used, it falls short when managing community transport services. Spreadsheets can expose your operations to inaccuracies, human errors, and security vulnerabilities.

Many transport operators still use a spreadsheet to manage their day-to-day operations.  A software like Road XS though, would transform the way these services are run, freeing up time, stress and worry.

Here are just some of the reasons why this is the case…

Tailored for Community Transport Providers

Road XS is specifically designed for community transport needs. We deeply understand your operational requirements and continuously improve our software based on feedback from our active online community. This ensures our solutions evolve with your services, helping you excel in service delivery.  Not only that, your volunteer drivers can access their journeys and real-time run sheets with ease via the Driver Portal.

Seamless Operations from Anywhere

Unlike static spreadsheets limited to one location and user, Road XS leverages cloud technology allowing you to operate securely from multiple locations. Access essential information like real-time reports and departure boards at your fingertips, simplifying your workflow and reducing stress.

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Real-Time, Accurate Reporting

Road XS offers instant, precise reporting to enhance your planning and decision-making. Our software provides visually appealing, high-level insights that are cumbersome and time-consuming to produce in Excel.

Automatic and Reliable Calculations

Ditch the manual formulas of spreadsheets for Road XS’s automated calculations. Our system ensures accurate reporting and journey estimates without the risk of human error.

Dynamic Journey Visualisation

Spreadsheets lack visual journey representations. Road XS not only displays your routes visually but also provides real-time cost and time estimates and allows for adjustments during calls, enhancing both efficiency and service quality.

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Comprehensive Audit Trails and Access Controls

With Road XS, every transaction is tracked with a full audit trail, and robust access controls ensure sensitive information is protected, features that spreadsheets simply can’t offer.

Enhanced Security Standards

Road XS incorporates high-level security from the start, ensuring compliance with data protection regulations and enabling a safe, collaborative environment for your team.

Streamlined Invoicing and Payments

Manage invoices and payments effortlessly with Road XS. Our integrated system speeds up financial transactions and supports online payment options, unlike the manual processes required by spreadsheets.

Guaranteed Data Integrity

Road XS automatically updates all data entries, ensuring you always have access to the latest information and reducing the risk of working with outdated or overwritten files.

Compliance and Data Accuracy

Maintain accuracy in passenger and driver data, minimizing the risk of data protection breaches. Road XS allows for instant updates and data exports, securing your compliance with stringent regulations like GDPR.

Elevate Your Community Transport with Road XS

Road XS is designed to offer a comprehensive, user-friendly, and secure experience for community transport providers. These 10 reasons above are just the tip of the iceberg.  Find out more about our other features here.

If you have any questions, then feel free to contact us today to see how Road XS can take you to the next level for your transport operations.

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