WHAT’S NEW?

We frequently release new features, improvements, and bug fixes to our customers by offering updates to the Road XS platform.Β  Each release includes a version number and a detail of what has been updated.Β  You can see the complete updated history below:

Version 126 (19/10/2017)

🎁 NEW: Action Board: Enabling you to get instant control on all your journeys with key important tasks, pending drivers and calls.  The streamlined way of managing your journeys quickly.

🎁 NEW: Integrated traffic feeds with the options to select which traffic you’d like to see under your account settings (click your name on the top menu and select my account).

🎁 NEW: Dashboard design

⚑ IMPROVED: User experience.

🐞 FIXED: Some very minor bugs and an improvement in the database.

Version 125 (09/10/2017)

🎁 NEW: The ability for passengers to be auto archived if they haven’t used the transport services for x amount of time which is set by the client. The default position is that this is disabled.

🎁 NEW: On the journey overview screen, if there is an  new show admin note button to quickly access admin notes made about a journey.

🎁 NEW: Passenger report outlining active and archived passengers.

⚑ IMPROVED: The ability to edit the title on recurring journeys without needing to cancel it and re-enter everything.

⚑ IMPROVED: All driver and passenger’s surnames capitalised for clarity and consistency.

⚑ IMPROVED: The ability edit the driver pickup time without needing to unallocated the driver and re-allocate.

🐞 FIXED: General bugs and items raised from the Road XS community.

Version 124 (22/09/2017)

🎁 NEW: ROUTE EDITING
Following numerous requests from the community, you can now edit sources, pickup points, destination and further details for any journey.Β  It means you now edit journey details and not have to cancel a journey and re-enter the details.Β  You can also setup access controls to enable or diable admin users from editing the journey details.Β  This keeps you in control.Β 

🐞 FIXED: General bugs and fixes sent in from the community.

Version 123 (25/07/2017)

🎁 NEW: INVOICING
You can now fully manage your invoicing in Road XS which includes automating your billing processes.Β  A brief summary of the new features include:

– Automating weekly, monthly, quarterly and annualΒ  invoices per passenger, driver and sources as required per setting
– Creating ad-hoc invoices
– Tracking invoice payments
– Processing invoice payments and payments tracking
– Sending automated reminders
– Invoicing either admin fees, mileage or both
– Invoice preview and PDF generation
– Integrated invoice emailing and automatic reminders ensuring you get paid
– VAT management
– AND LOTS MORE!

🎁 NEW: Passenger and driver data merging to reduce duplicates as well as an initial lookup when adding new passengers and drivers into the system.

🎁 NEW: Export daily schedules so you have an offline copy.  This is part of our transitional programme to ensure you can operate offline and online.

🎁 NEW: The ability to email drivers and passengers from the main information screens.

πŸ”¨ MODIFIED:Β Data security and data processing procedure to fall in line with the new GDPR regulations coming into force in May 2018. This ensures if you use Road XS you meet your data protection obligations and compliance requirements for handling passenger and driver information. Even if you operate from paper you need to meet these standards. Road XS makes this easy as it’s all built in.

⚑ IMPROVED: Faster ability to add driver mileages into the system which improves fee collections

⚑ IMPROVED: Driver availability to calculate in holidays and other reasons of unavailability without disrupting active scheduled journeys.

⚑ IMPROVED: Driver portal to include required data for passengers meeting the latest legislations.

⚑ IMPROVED: Driver fee management report.

⚑ IMPROVED: DrIver allocation screen with improved contact details for passengers.

🐞 FIXED: General bugs and minor requests from the Road XS community.

Version 122 (14/06/2017)

🎁 NEW: The ability to state whether a passenger is accompanied by a carer.

⚑ IMPROVED: Journey information overview screen to know if you are in a recurring group journey or child journey.

⚑ IMPROVED: Data backup procedures.

⚑ IMPROVED: Minibus journey management.

🐞 FIXED: Driver availability issue when a journey was cancelled.

MAJOR RELEASE: Version 121 (29/05/2017)

🎁 NEW: WAYPOINTS!
The ability to add waypoints and plot any route in real-time!Β  Simply the best way of plotting your routes in a fully integrated, streamlined work-flow.Β  You can even check the route with the passenger at the same time informing them of pickup times and distance.

🎁 NEW: MINIBUSSES! 
We are pleased to announce the launch of our minibus management system.Β  It’s the best availble and makes planning routes and vehicle availability a breeze.Β  Not only that – but when you allocate a driver it will only show you the drivers with the appropriate driving license type.Β  Road XS does the hard work so you don’t have to!

🎁 NEW: FLEET MANAGEMENT!
You can now manage your fleet of vehicles with Road XS!Β  Store test data, MOT details, appropriate licenses requirements and more!Β  Stay in control with Road XS.

🎁 NEW: SMART ROUTES!
Road XS will now plan your routes selecting the smartest route even if you change your destination and add waypoints along the way.Β  You also get real-time pickup time updates saving you a host of work.

🎁 NEW: DRIVER JOURNEY ALLOCATION!
Drivers can now allocate themselves to journeys close to them and decline journeys they don’t want to take – saving hours of time for admin staff when managing community transport services.

🎁 NEW: A brand new journey creation form which is easier to use and to see the fields with an improved user interface design to optimise how journeys are created in the system.

⚑ IMPROVED: Our intelligent mapping system just got smarter!  The system now runs smoother and automatically optimises routes and pickup times.

⚑ IMPROVED: Real-Time routing and planning.  Road XS now picks the best and most efficient routes based on the location your passengers need to get to.

πŸ”¨ MODIFIED: The driver and passenger profile fields to enhance the data capture process.

🐞 FIXED: We’ve squashed a number of minor bugs noticed by community members and optimised the database to speed things up.

Version 120 (12/05/2017)

🎁 NEW: Driver notes hover feature so you have key notes at your fingertips when allocating drivers.

🎁 NEW: Additional passenger fields to capture further data.

🎁 NEW: Ability for managers to change an apppointment time if it were cancelled to keep the journey active and inform the driver of the new time.

⚑ IMPROVED: Improved bug capture form with key new fields to assist you if you ever need to report a bug.

⚑ IMPROVED: Invalid login notifications now only show for key personnel.

⚑ IMPROVED: Recurring journeys management to allow managers to edit appointment times and set cancellation options for recurring journeys.

🐞 FIXED: We’ve squahed a number of minor bugs in this release to optimise operations on Road XS.

Version 119 (17/04/2017)

🎁 NEW: You can now hover over a note icon when allocating drivers to see instantly any notes added on their profile.

🎁 NEW: Postcode look-up on driver and passenger addresses.

🎁 NEW: Ethnicity options added to the passenger profile and gender on driver and passenger.

⚑ IMPROVED: You now are forced to select a day of the week when allocating driver availability.

⚑ IMPROVED: The Road XS website.

Version 118 (31/03/2017)

🎁 NEW: Recurring Journey Upgrade.  You can only create a recurring journey up to 3 months in length (to avoid mistakes), however under recurring journeys you can now see recuring journeys which are expring soon and expired and extend any up to a further 3 months.

🎁 NEW: Cancellation reason of Unable to Allocate Driver.

🎁 NEW: Login error message to warn users and remind them to check with an administrator their login details before proceding further.

⚑ IMPROVED: When dealing with driver allocation there are now new colours on the tables and in the drop down options.

⚑ IMPROVED: The online user guide has been brought up to date to accommodate all the updates over the past 6 months.  We recommend that current users re-read the guide to refresh themselves with features of Road XS.

πŸ”¨ MODIFIED: The backup procedure to keep the server operating at peak conditions during business hours.

🐞 FIXED: Squashed some very minor bugs which improve the overall user experience.

Version 117 (16/03/2017)

🎁 NEW: You can now filter journeys by time period via the sidebar.

🎁 NEW: You can now add multiple passengers to a journey when creating a journey right at the start.  Verification is also added to ensure that at least one passenger has to be added to any journey.

🎁 NEW: Aligning with the improvements in the driver portal, there is a new confirm pending status in the admin area, allowing admins to confirm that payment has been made by the driver.

🎁 NEW: Password generator for within the driver profile area for allocating new passwords for the driver portal.

⚑ IMPROVED: The driver portal has been improved to streamline the data capture form the drivers.

⚑ IMPROVED: When entering the pickup date and time for the driver you can’t pick a date and time beyond the date of the appointment.

⚑ IMPROVED: The appointment date and time now shows on the driver pickup time calendar.

⚑ IMPROVED: Once a journey has been created you can now click the ID and go directly into that journey via the confirmation screen.

⚑ IMPROVED: The admin notes per journey has been enhanced.

⚑ IMPROVED: When allocating a driver each of the options now go a specific colour for clarity.

πŸ”¨ MODIFIED: Driver availability algorithmn.

🐞 FIXED: Minor bugs.

Version 116 (10/03/2017)

🎁 NEW: You can now add multiple passengers to a journey when creating a journey right at the start.  Verification is also added to ensure that at least one passenger has to be added to any journey.

🎁 NEW: You can now request a feature and report any bugs from within the software via the footer.  The feature request links into the community area where you can now vote on your favourite feature requests (see more details below in improved).

🎁 NEW: When cancelling a journey you can now select why a journey was cancelled and there is also a new cancellation report with a break down per source for reasons.

🎁 NEW: Road XS logo released.

⚑ IMPROVED: The Road XS online community area at www.roadxs.com/community has now been enhanced to accommodate a new feature request process.

⚑ IMPROVED: Security has been enhanced and now includes encryption.

πŸ”¨ MODIFIED: Offices have now been renamed to Service Areas with access control configured to enable you to add users to only certain aspects and areas of the software.Β  This means you can now streamline your service delivery to particular areas or departments.Β  We also added the ability to colour code the journey icons.Β  You are also now forced to select a service area when creating a journey to improve data capture and reporting.

🐞 FIXED: Minor bugs.

MAJOR RELEASE: Version 115 (01/03/2017)

🎁 NEW:Β Β  MULTI-PASSENGERS PER JOURNEY πŸ‘¨β€πŸ‘¨β€πŸ‘¦
You can now allocate more than one passenger to a journey and see the available spaces per journey.Β  Multi-passenger journeys also incorporate each pick-up point on the map and provide an estimated pick-up time per passenger based on the next closest passenger.Β  The entire journey sub-system has been re-modelled so that it is just as easy to use as before.

🎁 NEW: User interface to ensure you focus on key information.Β  We have also included navigatoinal icons throughout to make it easier to find what you’re looking for.Β  The software automatically switches between single passenger mode and mult-passenger mode.

🎁 NEW: The ability to edit a journey date and time when in driver pending status.  This means that if an error has been made in creating the journey you can now change this before allocating a driver.

🎁 NEW: With the new interface you can now have different vehicle colours so you can tell at a glance the journey you’re looking at.

⚑ IMPROVED: The search just got a little smarter and includes all passenger journey look-ups.

⚑ IMPROVED: There are a number of improvements in the recurring journey management area including the ability to add and remove multiple passengers from the main group journey and recurring journeys.

⚑ IMPROVED: Passenger reporting.

🐞 FIXED: General bug fixes and improvements.

Version 114 (08/02/2017)

🎁 NEW: Real-time driver availability now added.  You can now state a time period for a driver to be unavailable during the day to avoid them showing up again on the suggested driver lists.

🎁 NEW: Admin users can now manage their own staff and offices from which they work from.

⚑ IMPROVED: User accounts pages.

🐞 FIXED: A few more minor bugs have been squashed to improve the user experience.

Version 113 (03/02/2017)

🎁 NEW: Admins can now be linked to an operating office so they only see journeys created by that booking office.  This means that admins can navigate easily though journeys only related to them.

🎁 NEW: If a passenger has a journey within a 30 minute window of another journey the software will now flag this up and let you know whether you want to keep or remove the potential duplicate journey.

🎁 NEW: Community area!  You can now send in feature requests and log any bugs which may be found in the new community portal at www.roadxs.com/community.  Please note that only approved users of Road XS are able to access this area at this time.

⚑ IMPROVED: The driver lookup and allocation workflow has been greatly enhanced to include a radius lookup to enhane the suggested driver list.

🐞 FIXED: General minor bug fixes.

Version 112 (09/01/2017)

🎁 UPGRADE: Recurring journeys have been upgraded to include additional options and to make it easier to add multiple journeys in one go.  Journeys can now be repeated daily, weekly, monthly or yearly, finish by date or by number of occurrences, occur at defined intervals and more.

⚑ IMPROVED: The driver suggestions feature has been greatly improved to run faster.  You can now select more drivers from the list and the algorithmn has been enhanced to improve speed and efficiency.

⚑ IMPROVED: Reports have been updated and are now easier to navigate.

🐞 FIXED: General bug fixes.

Version 111 (29/11/2016)

🎁 NEW: You can now load up a passenger and create a journey just for that passenger from the passenger profile area.

🎁 NEW: There is now a new process in the system.  When a journey is created it will go into status Driver Pending.  When a driver is allocated the status will now go straight to a new status of Call Pending.  The admins will now need to call the passenger to confirm the details of pickup date and time and mark them as called.  The journey will then go into status Confirmed like before.

🐞 FIXED: General minor bug fixes.

πŸ”¨ MODIFIED: When adding a journey, the confirmation screen now has the ability to add another journey for the same passenger by clicking the new button.

πŸ”¨ MODIFIED: Recurring journey colours have been tweaked to stand out more.

Version 110 (11/10/2016)

⚑ IMPROVED: Add driver fee page.  You now need to enter the mileage, time, whether the driver has paid the fee and update how the journey went.  If the details have not been entered then the journey remains in status Fee Pending until this has been completed.

πŸ”¨ MODIFIED: How to cancel a journey.Β  You now need to cancel a journey if you have the right permissions from the new sidebar button, not from the drop down box at the top.

πŸ”¨ MODIFIED: The user manaual has been updated to reflect the two changes above.

πŸ”¨ MODIFIED: The journey tables have been updated and the status background colours so that the system is easier to read on screen.

🐞 FIXED:
The estimated admin fee is now overidden by the actual claimed driver miles to provide an accurate fee.

🐞 FIXED: The destination name now shows above the destination address if it comes from the list of pre-stored locations.

🐞 FIXED: Archived passengers no longer show up in the global search bar.

🎁 NEW: On the driver allocation page Refused Journey has been added as a drop down option for drivers.

🎁 NEW: In the driver profile we have added expiry date for the DBS field.

🎁 NEW: The source now shows on the journey information page.

🎁 NEW: The operator who created the journey now shows on the information page and the date and time the journey was created in the system.

Version 109 (08/11/2016)

🐞 FIXED: Journeys which have already occured and in confirmed status now automatically go to fee pending status.

Version 108 (27/10/2016)

🐞 FIXED: When in the driver area the individual driver journeys were not showing.  This has now been fixed. 

πŸ”¨ MODIFIED: The fee pending status area has now been organised by pick up time and date.

Version 107 (26/10/2016)

πŸ”¨ MAJOR UPGRADE: The system was updated to ensure that drivers are only requested when required.Β  This ensures that the system is not performing unecessary look-ups which was slowing down the system.Β  This upgrade ensures that the system can be navigated quicker and improves the overall user experience.Β 

Version 106 (05/10/2016)

πŸ”¨ MODIFIED: When adding back journeys all drivers are loaded so they can be selected from outside the suggested area.Β  They also sort now by surname.

πŸ”¨ MODIFIED: When allocating a driver the calendar will now default to the date of the appointment.

🎁 NEW: Reports added: Performance Report, Destination Report and Journey Category report along with pie chart and selection options with csv download.

Version 105 (27/09/2016)

πŸ”¨ MODIFIED: Driver and passengers apps updated to be sorted by suname first.

πŸ”¨ MODIFIED:
Driver vehicle details updated to accommodate the new passenger mobility options.

πŸ”¨ MODIFIED: You can now filter by arhived and active passengers in the passenger and driver app.

🎁 NEW: Locations category added to enhance reporting.

Version 104 (26/09/2016)

πŸ”¨ MODIFIED: Limitations updated.Β  All unnecessary options were removed.Β  Do you require a mobility aid and then checkboxes of any required options the passenger needs.Β  The passenger app was also updated to reflect these changes.

πŸ”¨ MODIFIED: Passengers and drivers are no longer deleted from the system but archived.Β  This prevents the data being lost in the reports and ensures they can be re-activated in the future.

🐞 FIXED:
When creating a journey the passenger details were not updating in the passenger app.Β  This has now been fixed so that the details update as you create the journeys.Β  This means all passenger information can now be updated as you use the software.

Version 103 (23/09/2016)

🎁 NEW: Monthly performance report created based on source

🎁 NEW: Delayed icons added into the driver admin fee page to capture reasons of journey delays.

Version 102 (22/09/2016)

🎁 NEW: Journey delay options for documenting reasons for why a journey was delayed.

Vesion 101 (21/09/2016)

πŸ”¨ MODIFIED: Journey type single has now been renamed to Return.

🐞 FIXED:
At 9pm each day journeys completed will be moved to fee pending.

πŸ”¨ MODIFIED: For the moment all drivers default max journey is set to 50miles.

🐞 FIXED: Following the change of journey type of Single to Return we have fixed the ability to allocate a driver to a journey.

🐞 FIXED: Vehicle images and driver profile images can now be added to the system under Drivers from the main menu.

⚑ IMPROVED: The estimated driver calculations.  Instead of it showing half the journey it now estimates the entire journey mileage and time.

🎁 NEW: Further details under destinations now show on the journey overview sceen.

🎁 NEW: The day has been added to the pickup date and time on journey overview.

Launch: Version 100 (20/09/2016)

Road XS is launched and on the cloud server for the first time.

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Email: info@ojeuk.com

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