Community Car Scheme Software

Road XS offers the most user-friendly community car scheme software available which not only saves your passenger’s money, but integrates seamlessly into the lives of your volunteer drivers.

the most user friendly community car scheme software

Provide a Friendly Service

Provide a friendly door-to-door service by learning about your passenger’s individual needs so you can care for them throughout their journey with you. We help you put a smile on their face every day.

track your car journeys

Keep Track of Your Journeys

Make sure you never miss a thing by tracking all of your journeys from start to finish.  Know exactly what the next most important task is, even when things get super busy with our user-friendly design.

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Save Time and Money

Road XS comes packed full of features including finding the nearest available driver. Show the nearest available, appropriate drivers for each journey in seconds, saving your passenger’s money.

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Cutting Edge Technology

We provide the technology so you don’t have to.  We are not here to replace people but to free up people’s time so they can spend it growing the services and support their passengers most in need.

road xs community car scheme software in the cloud

Run Your Community Car Scheme Your Way

We have developed the most user-friendly community car scheme software with real-time dynamic route planning, which helps you stay in control of your busy transport services.

Passengers can be added and removed quickly with real-time route updates and automatically calculated pickup times, arrival times, transit time and vehicle capacity. Passengers can book via an app or via your own call centre, the choice is yours. 

You remain in complete control of your services.

journey optimisation

Real-Time Route Updates

Watch journeys come to life with our real-time smart route technology built around a configurable algorithm to suit your services.

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Driver & Passenger Apps

Enable your drivers to navigate to each stop with real time updates and integrated navigation, plus a user friendly passenger booking app.

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Keep Passengers Informed

Keep your passengers informed of any time updates either via the passenger app or via your call centre.  We integrate directly into your services.

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Automatic Payments

Passengers can pay in the vehicle or via our passenger app to ensure they know exactly what they need to pay on the day to use your services.

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Send your passengers automated notifications confirming their booking including their pickup windows and journey reminders on the day.

find nearest driver and manage your driver records

Find and Manage Drivers

Quickly find drivers for journeys and keeps everything up to date and legal with our build in reminders system. Make sure everything is compliant.

what is a community car scheme

What is a Community Car Scheme?

Passengers who have difficulty driving, using or even access to public transport who have a need to attend medical appointments, events and social occasions are eligible to use community car schemes, which is a door-to-door transport service.

The backbone of these services are the volunteers including the volunteer drivers. Without them, these services could not function.

Volunteer drivers volunteer their time and provide their own vehicles to support these services, working at a time that’s convenient to them. They are a key community transport service.

The challenge for any transport manager operating these types of services is keeping everything organised, secure and together.

With team members, drivers and volunteers working all at different times and locations, keeping on top of everything can be a real challenge without a solid foundation in place, especially as demand for the transport services increases.

Running a community car scheme comes with a lot of responsibilities. You need to ensure passengers arrive at their appointments on time, maintain driver and vehicle records, ensure compliance with GDPR, ensure passenger fares are appropriate and produce reports assisting with funding applications and providing information to existing clients about how your services are being used.

Demand for these types of services are also on the increase. Road XS provides you your foundation to handle all your community car scheme needs with ease. Whether it’s finding the nearest available driver at the click of a button, handling journey bookings or generating real-time reports, we’re here to support you.

Road XS is the leading community transport software which is affordable no matter how large or small your transport services.

Community Car Scheme Features

A quick summary of some of the features included:

Track your journeys in real time from anywhere

Track every journey with ease, complete with real-time visual mapping. Each route is optimised saving passenger costs and fuel. Journey routes automatically update when passengers are added or removed in real-time.

Find the nearest available driver instantly

Save your passengers money by finding the nearest available driver in an instant for any passenger journey. This ensures your passengers pay less and that only drivers with the right vehicles, mobility support and up to date driver records show up for journeys.

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Driver portal with GPS tracking on the go

The driver portal works across desktop, mobile and tablet devices and even includes GPS tracking. Enable your drivers to allocate themselves to nearby journeys, maintain their records, navigate to their destinations, set availability and more, all at their convenience 24/7.

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Pinpoint locations for enhanced accuracy

Using our pinpoint technology you can set your locations with ease. Passengers can use this information to walk to their pickup point and drivers can ensure they always know where they need to be even in the middle of nowhere.

Increase Safety with What3Words Integration

Road XS comes installed with What3Words fully integrated.  This means with GPS switched on you know the last known location of your vehicle and drivers.  This helps keep your passengers and drivers safe and able to respond in an emergency.

Automated invoicing with full transparency for passengers

Save time manually generating invoices to drivers, passengers and contracts. Road XS can automate the collection of fees and mileage for you and includes the option for online payments.

Complete route optimisation with smart route technology

Watch your journeys come to life with the instant route planner. Adding and removing passengers along with waypoints has never been easier, ensuring your passengers get to where they need to be on time and safely.

Real-time instant reporting with detailed insights

Road XS collects data in real-time. This assists you at meetings, improves communication and transparency with funders, enhances decisions and can even highlight bottlenecks in your transport services.

Communicate easily with driver messaging

Make sure any conversations you have regarding journeys are kept secure and not communicated insecurely via e-mail. You can also send broadcast notifications to all, or a selection of drivers.

See how busy your drivers are allocating journeys fairly

Gain insight into how busy a driver is on a particular day when allocating a driver to a journey. This makes sure that not all the drivers are being allocated to journeys, leaving other drivers left in the cold. Make sure everyone’s involved.

Passenger booking portal

Road XS comes with a passenger portal enabling your passengers to book themselves onto journeys via our friendly chatbot technology. You can optionally choose to integrate our service with Whats App, Telegram and more.  This means passengers don’t have to call the office to book journeys and means you can operate a 24/7 service whilst reducing your admin work.

Keep your driver records up to date with reminders too

Retain accurate records and maintain your GDPR compliance with reminders and key data at your fingertips. This ensures your team has all the information to hand when dealing with any situation at any time of day.  Drivers with out of date records are automatically removed from potential journey look ups.

Grow your scheme with independent service areas

Break down your journeys into service areas so you can gain full control over who has access to which transport services. Use service areas to grow your organisation and services.

drt software with road xs technology

Road XS: The Next Generation of Transport Software

Road XS offers cutting-edge software to streamline your entire transport operation, from calculating realistic pickup windows and drop-off times to dynamically adjusting routes in real-time.

This automation guarantees that passengers experience minimal delays and unnecessary travel time, significantly saving hours each day for transport teams.

Road XS stands apart by revolutionising the approach for community car schemes. We believe in treating individuals with the respect and consideration they deserve, moving beyond the impersonal “parcel” mindset that prevails in much of today’s transport software.

Our philosophy recognises the importance of minimising passengers’ time spent in transit, ensuring a journey that is not only efficient but also comfortable and with a driver they know and trust.

Road XS ensures passengers reach their destinations promptly, whether for medical appointments or casual outings. We ensure flexibility and reliability, enabling passengers to make the most of their day without compromising on service quality.

Road XS is not just software; it’s a commitment to providing community transport schemes a stress-free experience for both passengers, drivers and the transport team.

We seek feedback

We are always looking for feedback from our users to see how we can always improve our product.

We always get better

We are passionate about our software and are always working hard to keep improving our product.

We listen

We always listen to our end users requirements to ensure that we are providing a product that helps you.

Road XS has more than 650 features

Case Study

Red Cross

The Red Cross needed a transport platform that would enable them to grow at scale to kickstart their community transport services. Road XS provides them an integrated transport software meaning they can focus on growing their transport services.