Use case · School and SEND transport
School Transport Software
Home to school and SEND transport, run without the morning scramble.
Students are grouped automatically, runs rebuild when a place is added or dropped, and SEND requirements travel with the child rather than living in somebody’s head. Run doorstep pickups, virtual bus stops, fixed routes, or a mix of all three.
Run school transport your way
Fixed routes, door to door, or both
Some students need collecting from the doorstep, others can meet at a virtual stop two streets away, and a SEND placement carries requirements that go well beyond where the vehicle stops. Road XS runs all of it from one place, with the routing done for you and every requirement held against the student rather than remembered by whoever is on shift.
Students
Grouped automatically, collected properly
Students heading to the same school at the same time are grouped for you, at the doorstep or at a virtual stop you have defined. That takes away the manual work of building a morning run out of a list of addresses.
Run 12
Ordered and timed
Built from the placement list, not by hand.
Stops
Meet here, at 07:51
Defined points, precisely located.
Vehicle 12
Filled, not overfilled
Capacity counted before allocation.
SEND transport
The requirements travel with the student
A SEND placement carries needs that must be met on every journey: a named passenger assistant, a harness, a particular seat, a routine that cannot change without warning. Those are recorded against the student and applied to every run automatically.
Student record
Applied to every journey
Recorded once, honoured every run.
Allocation
Assistant allocated
A run without one is flagged, not run.
Journey 3308
Recorded as it happens
Timestamped, not written up later.
Dynamic routing
A place added, the run rebuilds
Placements change mid term, students move house, and a route that worked in September stops working by February. Add or remove a student and pickup windows, arrival times and capacity are all recalculated at once.
Optimisation
The same fleet, more places
Grouping that earns a vehicle back.
Timings
In before registration
Real travel times, not averages.
Live route
Rebuilt at 16:04
One placement added, runs recalculated.
Safety
Everybody knows where the students are
Drivers check students on and off the vehicle, live tracking shows where a run has got to, and schools and parents can be told the moment something changes. Safeguarding stops depending on somebody remembering to make a phone call.
Attendance
Counted on the vehicle
Captured as they board and leave.
Compliance
Nothing lapses quietly
Alerts well before it matters.
Messaging
Inside the platform
No personal numbers, all on the record.
The office
Notifications, payments and the contract
Booking confirmations and journey reminders go out automatically, fares can be taken on the app or on the vehicle, and completed runs turn into the invoice and the contract report without anybody retyping a thing.
Fares
Charged on completion
App or on the vehicle, same record.
Calendar
Follows the school year
Closures handled as exceptions.
Reporting
Ready when they ask
Recorded live, not reconstructed.
Still deciding
The things people ask us first
If yours is not here, just ask. You will get a straight answer from someone who knows the software.
Software that plans, runs and records home to school journeys: building efficient routes from a placement list, tracking vehicles live, capturing attendance on board, keeping schools and parents informed, and holding the compliance and reporting behind all of it. Road XS does that for mainstream runs and SEND placements alike.
Yes, and that is where it earns its keep. Named passenger assistants, harnesses, seating requirements and routine consistency are recorded against the student and applied to every journey, and a run that has lost its assistant is flagged before it sets off.
Both, and a mix of the two. Some students are collected from the doorstep, others meet at a virtual stop you define, and the same platform runs a conventional fixed route alongside them.
Add or remove the student and the affected runs rebuild immediately, with pickup windows, arrival times and capacity all recalculated. It takes minutes rather than an evening with a map.
Journeys are tracked live, drivers confirm each pickup and drop off as it happens, and updates go out automatically. Messaging sits inside the platform, so nobody swaps personal phone numbers.
Drivers check students on and off the vehicle, so the count is correct at the moment it matters and an unexplained absence is flagged straight away rather than noticed later.
Completed runs turn into invoices and contract reports from the same data, including cost per student, occupancy and miles run, without anybody retyping it into a spreadsheet.