Use case · Group travel
Group Travel Software
Plan, book and run every group journey from one place.
Vehicle bookings, driver allocation, fares and routing, with every passenger on the trip accounted for. Book the whole vehicle out to a client or charge per seat, and let the routing and the invoicing follow automatically.
A better way to manage group travel
Day trips, outings and standing services
Whether it is a coach out for the afternoon, a weekly shopping run or a society booking the minibus for a Saturday, the work is the same: the right vehicle, the right driver, the fares collected and everybody accounted for. This is the part of Road XS built for that.
Efficiency
520
hours saved every year by operators moving off spreadsheets and paper.
Savings
25%
average reduction in the administration costs around your transport.
Group bookings
Whole vehicle, or per passenger
Book a vehicle out to a single client, or account for individual passengers on the trip. Sometimes you will not have every name in advance, and Road XS still keeps the count and the fares straight.
Booking 862
Vehicle out to a client
One booking, everything attached.
Manifest
Held, then counted
Names on the day, seats held now.
Recurring
Standing arrangements
Set once, then it simply runs.
Fares and invoicing
Charged however you need to charge
Per passenger, per seat, or the whole vehicle out to a client. Fares and fees are worked out as the trip completes, and completed trips become invoices without anybody re-keying them.
Trip close
Priced on completion
Your rules, applied every time.
Payments
One place, one answer
On the app or on the vehicle.
Period close
April, group travel
One set of numbers, agreed.
Drivers
Allocated fairly, briefed properly
Drivers get the trip, the group, the access notes and the navigation in one place, and you get a clear view of who is busy so allocation stops falling to the same two people every week.
Driver app
Briefed, not guessing
The trip as it really is.
Allocation
Spread, not stacked
Who is already busy, at a glance.
Messaging
Inside the platform
Trip changes stay on the record.
Tracking
Every booking and passenger accounted for
Group size, pickup points, access needs and fares are captured once and surfaced to the right driver at the right moment, on the run sheet, at the door and at drop-off. Nothing about the trip lives only in somebody's head.
Live
Confirmed, not assumed
The trip recorded as it runs.
Manifest
The count is the count
On the vehicle and in the system.
Reporting
Ready to present
Recorded live, not reassembled.
Still deciding
The things people ask us first
If yours is not here, just ask. You will get a straight answer from someone who knows the software.
Organised journeys made together: day trips and outings, social club and society transport, community excursions, shopping runs and regular scheduled group services. Road XS brings the vehicle booking, driver allocation, fares and routing into one place for all of them.
Yes, or charge per passenger, or per seat. The booking carries the vehicle, the driver, the fare basis and the route either way, and the invoice follows from the same record.
That is normal for group work. Seats are held and passengers counted on the day, so the manifest and the fares still add up without you chasing an organiser for a list.
Clients, coordinators and your own admin team, through the portal or by phone to your office. Every request lands in the same place and the routing fits it into the most efficient trip automatically.
However you need it to. Fares and fees are calculated as the trip completes, concessions applied automatically, and completed trips turn into invoices without re-keying. Online payments are supported.
Yes. Multi-stop trips are sequenced properly using real travel times, so the first person collected is not sitting through the whole route, and each meeting point can be pinned to a three metre square.
It does. Drivers set their own availability, allocation shows you who is already busy so the work is spread fairly, and mileage and expenses come out of the same trip record.